Cancellation (mail)


A cancellation is a postal marking applied on a postage stamp or postal stationery to deface the stamp and prevent its re-use. Cancellations come in a huge variety of designs, shapes, sizes and colors. Modern cancellations commonly include the date and post office location where the stamps were mailed, in addition to lines or bars designed to cover the stamp itself. The term "postal marking" sometimes is used to refer specifically to the part that contains the date and posting location, although the term often is used interchangeably with "cancellation." The portion of a cancellation that is designed to deface the stamp and does not contain writing is also called the "obliteration" or killer. Some stamps are issued pre-cancelled with a printed or stamped cancellation and do not need to have a cancellation added. Cancellations can affect the value of stamps to collectors, positively or negatively. The cancellations of some countries have been extensively studied by philatelists and many stamp collectors and postal history collectors collect cancellations in addition to the stamps themselves.

History

The first adhesive postage stamp was the Penny Black, issued in 1840 by Great Britain. The postal authorities recognized there must be a method for preventing reuse of the stamps and simultaneously issued handstamps for use to apply cancellations to the stamps on the envelopes as they passed through the postal system. The cancels were handmade and depicted a Maltese cross design. Initially, the ink used was red, but it was found that this could be cleaned off and the stamps reused, and so after a series of experiments, early in 1841 black cancelling ink was used, which was more permanent. The color of the stamps was also changed to red-brown so as to ensure that the cancellation showed clearly.
Britain soon abandoned the Maltese crosses and in 1844 began to employ cancellations displaying numbers which referred to the location of mailing. A similar scheme was used for British stamps used abroad in its colonies and foreign postal services, with locations being assigned a specific letter followed by a number, such as A01 used in Kingston, Jamaica, or D22 for Venezuela.
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Early cancellations were all applied by hand, commonly using hand stamps. Where hand stamps were not available, stamps often were cancelled by marking over the stamp with pen, such as writing an "x". Pen cancellations were used in the United States into the 1880s, and in a sense continue to this day, when a postal clerk notices a stamp has escaped cancellation and marks it with a ball point pen or marker.
In the early period of the issuance of postage stamps in the United States a number of patents were issued for cancelling devices or machines that increased the difficulty of washing off and reusing postage stamps. These methods generally involved the scraping or cutting-away of part of the stamp, or perhaps punching a hole through its middle.
High speed cancellation machines were first used in Boston between 1880–1890 and subsequently throughout the country.
Today, cancellations may either be applied by hand or machine. Hand cancellation is often used when sending unusually shaped mail or formal mail to avoid damage caused by machine cancellation.
Postal meter stamps and similar modern printed to order stamps are not ordinarily cancelled by postal authorities because such stamps bear the date produced and can not readily be re-used.

Types of cancellations

The United States Postal Service distinguishes between special cancellations which have a caption publicizing an event, and pictorial cancellations, which contain an image of some sort. Special cancellations are essentially a type of slogan cancellations.
In the United States, official pictorial cancellations are almost invariably applied at special "stations", i.e., post offices existing only for a limited time, usually one day, at special events, although there are frequently other pictorial cancellations that are not officially described as such — they are among what are called special cancellations and are special die-hubs added to machine cancels, which usually contain merely a slogan but sometimes contain a picture.
There are a very few exceptions in which a particular post office uses a pictorial cancellation on all its mail.
The range of allowable subjects is very broad, and may include a variety of commercial tie-ins, such as to movie characters.
Canada Post uses automated cancellations with computer-printed messaging. In this way, the corporation can automatically print promotional messages on each envelope while simultaneously cancelling the piece of mail. Messages change throughout the year, and include seasonal messages and promotional messages.
Other post offices such as the Isle of Man Philatelic Bureau also create special pictorial cancellations as they did in 1985 to mark the anniversary of the aircraft Douglas DC-3. A special handstamp was created depicting a Dakota flying "free" and not "boxed in".

Collectors

Generalist stamp collectors usually prefer lightly cancelled stamps which have the postmark on a corner or small portion of the stamp without obscuring the stamp itself, which ordinarily are more valuable than heavily-cancelled stamps. In order to get the postal clerk to cancel the stamps lightly, collectors may rubber-stamp or write "philatelic mail" on the envelope.
Cancellations may significantly affect the value of the stamps. Many stamps are rarer, and consequently much more expensive, in unused condition, such as the Penny Black, which in 1999, catalogued for $1,900 mint and $110 used. The reverse is true for some stamps, such as the hyperinflation stamps of Germany, which may be worth many times more if genuinely postally used. Where stamps are much more valuable in used condition than unused, it may be advisable to have such stamps expertised to confirm that the cancellation is genuine and contemporary.
Some stamp collectors are interested in the cancellations themselves, on or off cover, of a particular country or issue, or collect a specific type of cancellation, such as fancy cancels. Birth date cancels are also collected. There have been many published studies of the cancellations of many countries, some of which are listed below. Collectors who are interested in the cancellations themselves prefer bold, readable cancellations. Cancellations also are an integral part of the collection of postal history.
Historically, collectors disliked pen cancels and removed many of them, making the stamp appear unused or to add a fake cancellation. Today, early United States pen cancelled stamps still are worth considerably less than examples with hand stamped cancels.
Collectors generally view modern cancelled-to-order stamps or CTOs as philatelic junk, and they rarely have any significant value. Stamp catalogs commonly state whether their values for used stamps are for CTOs or for postally used examples. For example, the Scott Catalog used value listings for the German Democratic Republic are for CTOs from 1950 through mid-1990, over 2700 stamps.

Forgeries

Forgers have not only manufactured stamps for the philatelic market, they have added forged cancellations to those stamps. This was especially common in the late 19th century and early 20th century, when huge numbers of inexpensive stamps were forged for the packet trade.
Forged cancellations have also been applied to genuine stamps, in cases where the stamps are worth much more postally used. In addition, where rare cancellations are desired by collectors, those cancellations have also been forged.
Cancellations may also be used to prove that certain philatelic items are genuine. For example, forgers have fabricated many supposedly valuable postal covers by adding genuine stamps and forged postal markings to pre-stamp covers. A cover can be shown to be genuine if a genuine cancellation "ties" the stamp or stamps to the cover; that is, if a genuine cancellation runs continuously over the stamp and adjacent portion of the envelope, although one still may need to rule out the possibility that the cancellation was added later. Similarly, stamps that were cut in parts and used for a portion of the full value as splits can only be shown to have been so used if a genuine cancel ties the stamp to the cover or piece of cover.

Studies of cancellations

Great Britain, Ireland & Commonwealth
United States
Austria-Hungary
Belgium
Canada
France
German States
Netherlands
South America
Elsewhere